Privacy Policy

1. Privacy Policy Overview

COF ART LTD ("we", "us", or "our") is a professional photography company based in the United Kingdom, located at Flat 5, 19 Frances Road, Bournemouth, England, BH1 3RY. This Privacy Policy describes how we handle personal information in connection with our website https://cof-art.site and our photography services, including professional photo sessions, commercial photography, portrait work, event coverage, and visual content production.

We are committed to protecting your privacy, handling your information lawfully, fairly and transparently, and complying with applicable data protection laws in the United Kingdom, including the UK GDPR and Data Protection Act 2018.

2. Data Collection

We collect personal data that you choose to provide to us when you contact us, complete an inquiry or booking form, request a quote, or engage us to deliver photography services.

Depending on your interaction with us, this may include:

• Name and contact details (such as email address and phone number).
• Project information and preferences (for example, event dates, locations, photography style, and brief).
• Business details where you contact us on behalf of a company or organisation.
• Communication history, including emails, messages and notes related to your inquiry or project.

We may also collect basic technical information when you visit our website, such as your IP address, browser type, device information and pages visited, through cookies and analytics tools as described below.

3. How We Use Your Information

We use the personal information we collect for the following purposes, where we have a lawful basis to do so:

• To respond to your inquiries, quote requests, and booking questions.
• To plan, manage, and provide our photography services, including pre‑production, photo sessions, and post‑production work.
• To process bookings, issue confirmations, and manage schedules and logistics.
• To deliver final images and visual content to you via agreed delivery methods.
• To manage our relationship with you, including customer support and service updates.
• To improve our website, services, and client experience, including through analytics and feedback.
• To comply with legal and regulatory obligations and to maintain appropriate business records.

We do not use your personal data for unsolicited marketing. If we wish to send you photography insights, news, offers, or updates, we will obtain your explicit consent and you will be able to withdraw that consent at any time.

4. Data Sharing & Disclosure

Your personal information is treated as confidential. We do not sell, rent, or trade your data with third parties. We may share your data only in the following limited circumstances:

• Service delivery partners: with trusted third‑party providers who assist us in delivering our services (for example, secure image hosting platforms, print labs, or IT support), strictly for the purposes of fulfilling your project.
• Legal and regulatory: where disclosure is required to comply with legal obligations, court orders, or to protect our rights, property, or safety, or that of our clients or others.
• With your explicit consent: where you ask us or explicitly consent to us sharing specific information, for example when collaborating with another supplier on a joint project.

Where we use third‑party providers, we take steps to ensure that appropriate data protection and security measures are in place and that your information is processed only in accordance with our instructions and applicable law.

5. Data Storage & Security

We take reasonable and proportionate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or loss.

These measures may include:

• Using secure devices and password‑protected systems for storing client information and image files.
• Restricting access to personal data to authorised personnel who need it to perform their role.
• Using reputable hosting, email, and backup providers with appropriate security safeguards.
• Regularly reviewing data retention periods and securely deleting or anonymising data when no longer required.

We retain personal data only for as long as necessary for the purposes described in this policy, including for the duration of your project, to meet our legal obligations, or to resolve disputes. When data is no longer needed, it is securely deleted or anonymised where appropriate.

6. Cookies & Website Tracking

Our website uses cookies and similar technologies to enhance your browsing experience and to gather anonymous usage information that helps us understand how visitors interact with our content.

Cookies are small text files that are stored on your device when you visit a website. They may be used for functions such as enabling core site features, remembering your preferences, and providing aggregated analytics about site traffic and usage patterns.

We may also use analytics tools to collect anonymised data such as page views, time spent on site, and referral sources. This information does not personally identify you and is used only to improve the performance and usability of https://cof-art.site.

You can control or disable cookies by adjusting your browser settings. If you choose to disable certain cookies, some parts of the website may not function as intended. For more granular control over non‑essential cookies, you can also use the options within any cookie banner or consent tools provided on the site.

7. Your Rights

Under applicable data protection laws, you have a number of rights in relation to the personal data that we hold about you. These may include the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete personal data.
• Request deletion of your personal data in certain circumstances.
• Object to or restrict the processing of your data in specific situations.
• Withdraw consent where we rely on your consent for processing.
• Request a copy of your data in a commonly used format where technically feasible.

If you wish to exercise any of these rights, please contact us using the details in the Contact Information section below. We may need to verify your identity before responding to your request.

You also have the right to lodge a complaint with the UK supervisory authority for data protection, the Information Commissioner's Office (ICO), if you are unhappy with how we handle your personal data. Further information is available at https://www.ico.org.uk.

8. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our services, operational practices, or legal requirements. Any updates will be posted on this page, and the revised version will apply from the date it is published.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal information when you work with COF ART LTD or visit https://cof-art.site.

9. Contact Information

If you have any questions about this Privacy Policy, would like to make a data access request, or wish to raise a concern about how your data is handled, please contact us using the following details:

COF ART LTD
Flat 5, 19 Frances Road
Bournemouth, England, BH1 3RY
Phone: +44 20 7353 6170
Email: [email protected]

When contacting us about your personal data, please provide as much information as possible about your relationship with COF ART LTD so that we can locate your records and respond efficiently.